Fundraisers, while certainly beneficial to the charity you’re supporting and great fun on the night of, can be stressful to organize. There are many aspects that need to be arranged in order for the event to run smoothly and every team member needs to do their job perfectly to ensure a cohesive night. So how do you make sure you get it right? Here are five steps to planning a successful fundraiser:
Get The Gift Bags Out Of The Way First
This may seem a trivial step but receiving a gift bag is accepted as the norm when attending a fundraiser these days and they can often be overlooked from an organizer’s perspective. By getting these out of the way first, you’ll be able to focus on larger tasks without having to worry about forgetting the finer details. Gift bags can also be used to leave a lasting impression as corporate gifts and promotional products can serve as a reminder of your charity and event.
Lock-In Your Venue
Now that you’re able to focus on working on the bigger picture, the first thing you’re going to want to do is lock-in your venue. There’s no point in planning decorations, seating charts and other details just to have to rearrange everything because they don’t suit where you’ll be holding your event. By getting this detail out of the way first, you’ll save yourself the potential hassle later.
Confirm Your Speakers And Special Guests
Once you’ve got your date, time and venue, then you’ve got all the details you need to lock in speakers and special guests. Getting this sorted early in the process ensures that there won’t be any surprise dropouts or appearances, and makes designing collateral for your fundraiser easier as you’ll know exactly who will and won’t be there. You can also get a jump start on the marketing portion of letting guests know who to expect to see at the event.
Set The Scene
Now it’s time to set up your decorations and seating (and the stage if you’re having one). Make sure your theme blends well and that you haven’t seated any of your guests in a position that could cause friction. Seating charts should always be checked by at least two independent parties to ensure all guests and plus-ones are accounted for and that tables will be harmonious. If you’re stuck on decoration ideas, flowers always go over well and fabric banners can add a touch of class to your promotional displays.
Wrap It Up
By now, your fundraiser should be coming together nicely and all that should be left to do is organize details that need to be finalized closer to your event date. This would include confirming your catering amounts, ensuring you have appropriate alternatives for those with dietary requirements, locking in your florist and setting up everything you’ve planned in the previous steps. The specific details will vary depending on your event. The good news is that these tasks will be much easier to deal with since all your other ducks are in a row.
So there you have it-the five steps to planning a successful charity fundraiser. There will be certain details specific to your event that will need to be taken care of, but if you follow these steps, you’ll have a solid foundation on which to build the intricacies. We wish you the best of luck for your event and hope you reach your fundraising targets for your charity. Now go get dressed and enjoy your big night.